Privacy Policy
Last updated: 15 October 2026.
This policy explains how IVF Automation ("we") handles personal data under India's Digital Personal Data Protection Act, 2023 (DPDP Act). We do not collect patient data, and you must never submit patient-identifiable information through our forms.
1. Tools: data stays in your browser
Our free tools (QC logs, cryo tracker, ART checklists and renewal planner, NMC post checker, front-desk templates) run entirely in your browser. What you type there is stored only in your browser's local storage or in files you export. It is not sent to us.
2. Data you submit through forms
| Form | Data collected | Purpose |
|---|---|---|
| Newsletter | Send IVF Automation Weekly. Your email is also passed to Beehiiv, our newsletter provider, when you confirm on its signup page. | |
| Job board: clinic opening | Clinic, role, city, type, experience, salary (optional), contact email, description | Review and publish the opening. Your email is shown publicly only if you tick "Show my email publicly". |
| Job board: embryologist availability | Name or initials, city, type, experience, email, skills | Review and publish the listing. Your email is shown publicly only if you opt in. |
| Vendor listing | Company, website, work email, category, interest, notes | Verify and list your company; reply about sponsorship |
| Event submission | Event name, dates, city, type, official URL, your email | Verify and list the event |
| Case study | Clinic, city, email, description of the problem and results | Review and, with your agreement, publish the story |
| Contact | Name, email, subject, message | Reply to you |
With each submission we also store the date and time, the page you submitted from, the version of the consent text you agreed to, and a one-way hash of your IP address. We use the hash only to stop spam and abuse.
3. Legal basis: consent
We process this data on the basis of your consent (DPDP Act s.6), which you give by ticking the unticked consent box on each form. You can withdraw consent at any time (see section 6). Withdrawal does not affect processing done before it.
4. Where data is stored and who processes it
Form data is stored in a database hosted by Supabase. The website and its form-handling functions are hosted by Vercel. The newsletter is sent through Beehiiv. All three act as our processors. We do not sell or rent personal data, and we do not share it with advertisers.
5. Retention
- Newsletter: until you unsubscribe or withdraw consent.
- Job, vendor, event and case-study submissions: while the listing is live, then deleted within 12 months after it ends. Rejected submissions are deleted within 90 days.
- Contact messages: up to 24 months, then deleted.
6. Your rights and how to withdraw
Under the DPDP Act you may ask for a summary of your personal data, its correction or erasure, and withdraw consent. Email hello@ivfautomation.com from the address you used. We will act within 30 days.
7. Grievance officer
Grievances about personal data: hello@ivfautomation.com. If you are not satisfied with our response, you may complain to the Data Protection Board of India.
8. Children
Our services are for professionals. We do not knowingly collect data from anyone under 18.
9. Changes
We will post any changes here with a new date. Material changes to how we use form data will require fresh consent.
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